Getting your documents notarised online in the UK is easy but do you have everything you need? With the rise of digital legal services, more and more individuals and businesses are choosing online notary services for their convenience, speed, and cost-effectiveness. However, to ensure a smooth process and avoid any delays, it’s important to be fully prepared before uploading your documents for notarisation.
In this guide, we’ll walk you through the essential checklist you need to follow before submitting your documents to an online notary public UK. Whether you’re notarising a Power of Attorney, affidavit, or contract, following this checklist will ensure that everything goes smoothly.
What Is an Online Notary Public in the UK?
Explanation of the Online Notary Public Role
An online notary public UK is a licensed professional who is authorised to witness the signing of documents, administer oaths, and verify the authenticity of signatures all through a secure digital platform. Online notaries provide a remote alternative to the traditional in-person notary service, enabling you to notarise your documents from anywhere in the UK.
Difference Between Traditional and Online Notary Services
The primary difference between traditional and online notary services is that traditional notaries require in-person visits, while online notary services allow you to complete the entire notarisation process remotely. Online notaries use secure video calls, digital document uploads, and biometric verification to authenticate your documents.
Legal Validity of Online Notary Services
Online notary services are legally recognised in the UK and are just as valid as traditional notarisation methods. The notary verifies the authenticity of your document and your identity, ensuring that your notarised documents are legally binding.
The Essential Checklist Before You Upload Documents
1. Prepare Your Documents
Before uploading your documents for notarisation, ensure they are ready for review by the online notary. The notary will need to verify specific information in your document, so it’s important to have everything in order.
- What Types of Documents Can Be Notarised Online?
Documents such as Power of Attorney, affidavits, statutory declarations, and business contracts can be easily notarised online. Always check that your document is eligible for online notarisation. - Common Documents (Power of Attorney, Affidavits)
Documents like Power of Attorney, affidavits, and contracts are the most commonly notarised documents online. Make sure these documents are clearly scanned and free from any errors or missing information.
2. Complete Your Digital Identity Verification
A crucial step in the online notarisation process is verifying your identity. Online notaries use biometric verification to ensure the authenticity of your identity.
- Biometric Verification Process
This process involves comparing your photo ID (such as a passport or driving license) with a live image of you taken during a video call. This ensures that the person submitting the document is indeed the rightful party. - Uploading Clear Copies of Your ID
Make sure the copy of your ID is clear, legible, and matches the document you are submitting. Blurry or incomplete ID images may delay the process.
3. Ensure Your Document Is Ready for Online Notarisation
Before submitting your document, verify that all required fields are completed, and the document is signed where necessary.
- Signatures and Sections That Need to Be Notarised
Identify which parts of your document require notarisation. Typically, the notary will need to verify your signature and ensure that any required sections are properly filled out. - Required Details in the Document
Ensure that the document includes all necessary details, such as your full name, the purpose of the notarisation, and any relevant dates.
Benefits of Using an Online Notary Public in the UK
Fast and Secure Processing
With online notary services, you can have your documents notarised within minutes. The process is fast, secure, and fully digital, ensuring that your documents are authenticated without the need for travel or paperwork.
24/7 Accessibility
Unlike traditional notary services, which require you to visit the office during business hours, online notary services are available 24/7. You can notarise documents at any time, from anywhere in the UK.
Affordable Services
Online notary services are often more affordable than in-person notary services, as they eliminate the need for travel, office appointments, and physical documentation. This makes online notarisation a cost-effective choice for both individuals and businesses.
What Happens After You Upload Your Documents?
- The Notarisation Process
Once you upload your document, you’ll begin the notarisation process by connecting with an online notary through a secure video call. The notary will review your document and verify your identity. - Video Call with a Notary
During the video call, the notary will confirm your identity and ensure that all information in the document is accurate. You will be asked to sign the document on-screen, and the notary will verify your signature. - Signing and Digital Certification
After the verification process, the notary will digitally sign the document, officially notarising it. You’ll receive a digital certificate confirming the notarisation.
How Long Does It Take?
The notarisation process is typically completed within minutes. You can receive your notarised document almost instantly after the video call, which is much faster than traditional notary services.
Get Your Documents Notarised Online Today
Getting your documents notarised online is quick, secure, and convenient. Whether you need to notarise a personal document like a Power of Attorney or a business contract, online notary services can save you time and money while providing the legal recognition you need.
Start your online notarisation process today with Notrexon’s Online Notary Services, and experience the convenience of digital notarisation from anywhere in the UK.
