Introduction
In a fast-moving world, convenience and security are no longer luxuries—they are essentials. When it comes to notarising legal documents, the traditional method of visiting a notary’s office can be time-consuming and stressful. Thankfully, remote notary services in the UK now make it possible to get your paperwork notarised without leaving home or office. This guide explains everything you need to know about remote notarisation, including how it works, what to expect, and how to ensure your documents are legally valid.
What Are Remote Notary Services?
Remote notary services allow individuals and businesses to have documents notarised online using secure digital platforms. Instead of physically meeting a notary public, you connect via a live audio-video session where your identity and signatures are verified electronically.
In the UK, the concept of remote notary services has grown significantly, offering a legal and convenient way to certify important documents such as affidavits, contracts, powers of attorney, and property-related agreements.
Why the UK is Adopting Remote Notarisation
Several factors have driven the rise of remote notarisation:
- Technology adoption: Secure video conferencing and encrypted e-signature platforms make online notarisation safe and efficient.
- Globalisation: Businesses and individuals working across borders need quicker solutions for notarising international documents.
- Pandemic influence: The demand for remote services during COVID-19 accelerated the legal acceptance of online notarisation.
- Efficiency: Eliminating travel time saves hours for both clients and notaries.
Legal Validity of Remote Notarisation in the UK
Remote notarisation in the UK follows strict guidelines to maintain legal credibility. Notaries must be qualified professionals registered with the Faculty Office of the Archbishop of Canterbury. The process requires:
- Identity Verification – Using government-issued ID and sometimes biometric checks.
- Real-Time Video Meeting – The notary witnesses your signature through a live call.
- Electronic Seal or Digital Certificate – A secure digital stamp verifies authenticity.
- Digital Record Keeping – The entire session is recorded and securely stored.
When performed by a licensed UK notary, the remotely notarised document is legally binding and accepted by courts, government bodies and international agencies.
Step-by-Step: How to Use Remote Notary Services in the UK
- Choose a Trusted Online Notary Platform
- Select a reputable provider that employs qualified UK notaries and uses encrypted, GDPR-compliant technology.
- Upload Your Documents
- Scan or upload your documents to the secure portal. Ensure they are complete and in the correct format (PDF is most common).
- Verify Your Identity
- Complete the identity check by uploading a valid passport or driving licence. Some services may require facial recognition or two-factor authentication.
- Schedule or Join a Live Video Call
- You will meet with the notary public online. During the call, you will sign the document digitally while the notary witnesses and confirms your identity.
- Receive Your Notarised Document
- After the session, you’ll receive a digitally signed document with a secure electronic seal or a downloadable PDF that carries the notary’s credentials.
Documents Commonly Notarised Online in the UK
- Property sale agreements and real estate documents
- Powers of attorney and legal affidavits
- Company incorporation papers and business contracts
- Academic certificates and transcripts for international use
- Immigration, visa and passport-related documents
Benefits of Remote Notary Services
Convenience
You can notarise documents from home, office, or even while travelling—no more commuting to a notary’s office.
Speed
The process can be completed in minutes instead of days, which is particularly helpful for urgent transactions.
Security
Top platforms use encryption, secure servers, and video recordings to protect your personal information.
Global Access
Whether you’re in London or living abroad, you can access remote notary services in the UK from anywhere in the world.
